24/7 Call Answering for wedding planners
Never miss a customer call or booking request. Our AI receptionist handles calls professionally for wedding planners, books appointments instantly, and captures every lead 24/7.
Why wedding planners are switching to AI answering
As a wedding planner, you're juggling venue visits, vendor meetings, and day-of coordination while engaged couples are trying to reach you. When you're setting up a reception or managing a ceremony, your phone buzzes with inquiries from couples who just got engaged and are ready to start planning their dream wedding.
The timing couldn't be worse. Couples often get engaged on weekends, holidays, and evenings, which is exactly when you're busiest with events. They're excited, they've just been proposed to, and they want to start planning immediately. If you don't answer, they move on to the next planner on their list.
Traditional solutions don't work for wedding planning. A full-time assistant costs $40,000+ per year. Virtual receptionists take messages but can't answer questions about your packages, availability, or style. By the time you return the call, the couple has already booked with someone else.
AI answering changes everything. When an excited couple calls at 9 PM on a Saturday (right after the proposal), your AI receptionist answers immediately. It asks about their wedding date, guest count, venue preferences, and budget range. It shares your package information and books a consultation directly into your calendar.
The emotional connection matters in wedding planning. Couples want to feel heard from the first interaction. The AI provides that warm, attentive experience while capturing all the details you need. When you walk into the consultation, you already know their vision, their budget, and what matters most to them.
Wedding planners using AI answering report capturing 3x more inquiries, especially during engagement season. One booking from a call that would have gone to voicemail pays for years of service.
on weekends and holidays when planners are busiest with events.
Engaged couples typically book a planner within 48 hours of starting their search.
Every missed call could mean losing a wedding worth thousands in revenue.
Common wedding planners calls we handle
Our AI understands your business and handles these calls automatically.
| Call Type | Peak Timing | What AI Captures | Resolution |
|---|---|---|---|
💍New engagement inquiry | Evenings, weekends | Wedding date, guest count, venue preferences, budget | Consultation booked |
📅Availability check | Business hours | Date, location, event type, timeline | Info provided |
💐Package & pricing questions | Anytime | Services needed, budget range, wedding size | Consultation booked |
🏰Destination wedding inquiry | Evenings | Destination, guest count, travel needs, timeline | Appointment booked |
🤝Vendor referral request | Business hours | Vendor type needed, date, budget, style preferences | Callback scheduled |
📋Day-of coordination only | Afternoons | Wedding date, venue, vendor list, specific needs | Consultation booked |
❓"What's included in your packages?" | Anytime | Contact info, wedding date, specific interests | Lead captured |
Integrates with your wedding planners tools
After every call, NextPhone can update your CRM, add new contacts, book appointments, and trigger workflows automatically.
HoneyBook
Create leads and send proposals automatically
Aisle Planner
Sync client details and timelines
Dubsado
Capture leads and trigger workflows
Google Calendar
Book consultations into available slots
17hats
Create contacts and track inquiries
Zapier
Connect to 5,000+ other apps
From ring to booked revenue.
NextPhone handles the entire booking process autonomously, creating a seamless flow of data from the first ring to your calendar.
Trained on your website
We customize NextPhone to YOUR services, pricing, and booking flow.
Books into your calendar
Checks YOUR availability in real-time and schedules jobs instantly.
Syncs to your stack
Everything flows to YOUR CRM, calendar, and tools automatically.
Call Resolution Rate
First 7 Weeks
Every call picked up,
and handled perfectly.
When phones get busy or the office is closed, NextPhone takes over instantly—no more voicemail black holes.
Unlimited calls included
Flat monthly rate. No per-call or per-minute charges, ever.
Instant transfers
Complex calls route to your team immediately when needed.
Phone numbers anywhere
Get local numbers from any US, Canadian, or international area code.
20+ languages
Serve customers in Spanish, French, Mandarin, and more.
I was losing inquiries every Saturday while coordinating weddings. Now my AI receptionist captures every couple's vision and books consultations. I've booked 6 additional weddings this season from calls I would have missed completely. The ROI is incredible.
Simple, transparent pricing
Most customers recover the monthly cost from a single appointment.
Nextphone Pro
For lean teams getting started.
- Converts leads to booked appointments automatically
- Syncs with your calendar & CRM
- Unlimited calls (no per-minute charges)
- Call transcripts & summaries
- Custom training included
- No contracts, cancel anytime
Nextphone Enterprise
For multi-location teams.
- Multiple lines & locations
- Advanced routing & integrations
- Dedicated onboarding support
- Priority 24/7 support
Frequently Asked Questions
Everything you need to know about NextPhone
The AI receptionist is trained specifically for wedding planners. It answers customer questions, collects booking information, and schedules appointments based on your availability. It works 24/7 to ensure you never miss a customer.
Yes! The AI can book appointments, consultations, and services instantly. It checks your calendar availability and confirms appointments with customers in real-time, sending automatic confirmations.
The AI is trained to handle common wedding planners questions. For complex inquiries, it captures all customer details and schedules a callback with you, ensuring no lead is lost.
The AI works 24/7, including evenings, weekends, and holidays. It can book appointments, answer questions, or take messages when you are unavailable, ensuring customers always get a response.
Yes! You can configure the AI to ask qualifying questions about services needed, budget, timeline, and location. It routes qualified leads to you and filters out non-ideal customers.
The AI sounds natural and professional. We recommend transparency - you can configure it to identify itself as your virtual receptionist. Most customers appreciate the instant response regardless of whether it is AI or human.
Yes! NextPhone integrates with popular scheduling, CRM, and management tools for wedding planners. Appointments and customer information sync automatically to your existing systems.
NextPhone costs $199/month with unlimited calls - no per-minute charges or hidden fees. Includes custom training, CRM integration, call transcripts, and summaries. No contracts, cancel anytime.
Still have questions? Contact our support team
Industries We Serve
NextPhone works for businesses like yours
Turn your phone lines into a
24/7 booking engine.
See a live demo and have NextPhone answering calls in under a week.