24/7 Call Answering for consulting firms
Never miss a potential client call or consultation request. Our AI receptionist handles client calls professionally and books meetings instantly.
Why consultants are switching to AI answering agents
Most independent consultants and small firms juggle phones themselves. You answer when you can, let it go to voicemail when you're in a client meeting, and hope prospects leave a message. Some use a virtual assistant or part-time admin, but they're not always available either. The phone rings, and nobody picks up.
The timing is always terrible. A VP at a Fortune 500 company calls while you're deep in a strategy session. A startup founder with budget ready calls during your flight. By the time you see the voicemail and call back, they've already talked to another consultant or lost the sense of urgency. High-value projects vanish because of a two-hour delay.
AI answering agents change the math. Instead of voicemail, callers get a professional conversation. The AI qualifies them by asking about project scope, timeline, and budget. Then it books a discovery call directly on your calendar. The prospect feels heard, you get context before the call, and nobody slips through the cracks.
From the prospect's perspective, calling a consultant and getting immediate help feels different. They explain what they need, answer a few questions, and leave with a meeting on the books. Compare that to leaving a voicemail and hoping for a callback. The first experience wins almost every time.
For consultants already spending $400-600/month on a virtual assistant who takes messages, AI often costs less and does more. You stop playing phone tag. You stop losing leads to competitors who just happened to answer. One new engagement covers your AI costs for the entire year.
This works for solo consultants who want to look bigger than they are, and for boutique firms that can't staff reception full-time. If prospects are going to voicemail more than you'd like, AI answering is worth a test.
In consulting, the first call back often wins. Slow response means lost projects.
One missed call can mean one lost engagement. That's real money walking away.
Scope, timeline, budget, decision-maker. Know what you're walking into before the call.
Common consulting firms calls we handle
Our AI understands your business and handles these calls automatically.
| Call Type | Peak Timing | What AI Captures | Resolution |
|---|---|---|---|
🔍Discovery call request | Business hours | Project scope, timeline, budget range, company size | Consultation booked |
📊Strategy project inquiry | Business hours, evenings | Challenge area, desired outcomes, urgency | Consultation booked |
📈Ongoing engagement question | Business hours | Current client, project reference, question topic | Callback scheduled |
🚀Urgent project need | Anytime | Urgency level, project type, timeline | Urgent transfer |
💼RFP or proposal follow-up | Business hours | Proposal reference, questions, timeline | Callback scheduled |
❓"Do you do [specific type] consulting?" | Anytime | Service interest, company details, basic needs | Lead captured |
Integrates with your consulting firms tools
After every call, NextPhone can update your CRM, add new contacts, book appointments, and trigger workflows automatically.
HubSpot
Create contacts and log all call activity
Salesforce
Add leads and update opportunity records
Pipedrive
Create deals and move them through your pipeline
Calendly
Book discovery calls into available time slots
Google Calendar
Schedule consultations directly on your calendar
Zapier
Send data to 5,000+ other apps
From ring to booked revenue.
NextPhone handles the entire booking process autonomously, creating a seamless flow of data from the first ring to your calendar.
Trained on your website
We customize NextPhone to YOUR services, pricing, and booking flow.
Books into your calendar
Checks YOUR availability in real-time and schedules jobs instantly.
Syncs to your stack
Everything flows to YOUR CRM, calendar, and tools automatically.
Call Resolution Rate
First 7 Weeks
Every call picked up,
and handled perfectly.
When phones get busy or the office is closed, NextPhone takes over instantly—no more voicemail black holes.
Unlimited calls included
Flat monthly rate. No per-call or per-minute charges, ever.
Instant transfers
Complex calls route to your team immediately when needed.
Phone numbers anywhere
Get local numbers from any US, Canadian, or international area code.
20+ languages
Serve customers in Spanish, French, Mandarin, and more.
I was losing leads to voicemail every time I had a client call. Now prospects get qualified while I'm in meetings, and I walk out to discovery calls already on my calendar. Booked two new engagements last month from calls I would have missed.
Simple, transparent pricing
Most customers recover the monthly cost from a single appointment.
Nextphone Pro
For lean teams getting started.
- Converts leads to booked appointments automatically
- Syncs with your calendar & CRM
- Unlimited calls (no per-minute charges)
- Call transcripts & summaries
- Custom training included
- No contracts, cancel anytime
Nextphone Enterprise
For multi-location teams.
- Multiple lines & locations
- Advanced routing & integrations
- Dedicated onboarding support
- Priority 24/7 support
Frequently Asked Questions
Everything you need to know about NextPhone
Yes! NextPhone integrates with popular CRMs including Salesforce, HubSpot, Pipedrive, and more. Client information and call notes sync automatically.
The AI can answer common questions, schedule consultations, and route complex consulting questions to your team while capturing all client information.
Yes! The AI can book consultations, strategy sessions, and follow-up meetings. It checks your availability and confirms appointments instantly.
The AI works 24/7, including evenings, weekends, and holidays. It can handle client requests, route urgent matters, or schedule callbacks.
Yes! The AI can ask qualifying questions about project scope, budget, and timeline to route qualified leads to your team.
The AI recognizes urgency indicators and can immediately route urgent matters to your team while still capturing all client information.
All calls are encrypted and securely stored. The AI collects only necessary information and ensures all client data is handled with the highest security standards.
NextPhone costs $199/month with unlimited calls - no per-minute charges or hidden fees. Includes custom training, CRM integration, call transcripts, and summaries. No contracts, cancel anytime.
Still have questions? Contact our support team
Industries We Serve
NextPhone works for businesses like yours
Turn your phone lines into a
24/7 booking engine.
See a live demo and have NextPhone answering calls in under a week.