AI Client Intake for Financial Advisors

24/7 Call Answering for financial advisors

Never miss a potential client call or consultation request. Our AI receptionist handles client calls professionally and books meetings instantly.

1 ring answer, 24/7
98% satisfaction
100+ integrations
Client Acquisition

Why financial advisors are switching to AI answering agents

Most financial advisors handle their own calls or rely on an assistant who juggles phones with a dozen other tasks. When you're in a client meeting reviewing their portfolio, or presenting a retirement plan, picking up the phone isn't an option. The call goes to voicemail, and that prospective client with $500K to invest moves on to the next advisor on their list.

The timing couldn't be worse. People thinking about their finances often call during lunch breaks or after work, exactly when you're wrapping up client meetings or heading home. A traditional answering service takes a name and number, but by the time you call back the next morning, they've already had two other conversations and chosen someone else.

AI answering agents do what your voicemail can't. They qualify the caller on the spot, asking about their financial goals, investable assets, timeline, and what prompted their call. Then they book a consultation directly into your calendar. The prospect gets immediate attention and walks away with a confirmed appointment instead of wondering if anyone will ever call them back.

From the caller's perspective, the difference is stark. They called because they're ready to talk about their money, and they actually got helped. They didn't leave a message and wait. They answered a few questions, scheduled a time, and know exactly when they'll speak with an advisor. That experience builds trust before you even meet them.

For solo advisors who can't justify a full-time receptionist, or growing practices where the front desk is already stretched thin, AI answering often costs less than what you're losing to missed calls. One new client relationship can pay for years of service.

If your voicemail is full of prospects who never called back, or you're spending evenings returning calls instead of being with your family, AI answering is worth a look.

⏱️ 4 hrs avg callback time

Prospects with money to invest don't wait. By the time you call back, they've already talked to two other advisors.

πŸ’° $6K+ avg annual client value

One missed call could be a lifelong client relationship. The math on AI answering works out fast.

πŸ“Š 67% calls during meetings

Most new client calls come in when you're with existing clients and can't answer.

Calls We Handle

Common financial advisors calls we handle

Our AI understands your business and handles these calls automatically.

Call TypePeak TimingWhat AI CapturesResolution
πŸ–οΈRetirement planning inquiry
Lunch hours, eveningsAge, timeline, investable assets, current situationConsultation booked
πŸ’ΌInvestment management inquiry
Business hoursPortfolio size, investment goals, risk toleranceConsultation booked
πŸ“ˆExisting client portfolio question
AnytimeClient name, question summary, urgencyCallback scheduled
🏠Estate planning / wealth transfer
Weekday morningsEstate size, family situation, timelineConsultation booked
🚨Urgent market concern
Market hours, eveningsClient name, concern details, urgencyUrgent transfer
❓"What are your fees / minimums?"
AnytimeInvestable assets, services interested inLead captured
Integrations

Integrates with your financial advisors tools

After every call, NextPhone can update your CRM, add new contacts, book appointments, and trigger workflows automatically.

πŸ”΄

Redtail CRM

Create contacts and log calls automatically

πŸ“¦

Wealthbox

Add prospects and sync meeting notes

☁️

Salesforce Financial

Update leads and opportunity stages

πŸ“Š

RightCapital

Trigger onboarding workflows for new clients

πŸ“…

Google Calendar

Book consultations into available slots

πŸ”Œ

Zapier

Send data to 5,000+ other apps

How It Works

From ring to booked revenue.

NextPhone handles the entire booking process autonomously, creating a seamless flow of data from the first ring to your calendar.

Trained on your website

We customize NextPhone to YOUR services, pricing, and booking flow.

Books into your calendar

Checks YOUR availability in real-time and schedules jobs instantly.

Syncs to your stack

Everything flows to YOUR CRM, calendar, and tools automatically.

Instant pickup
Processing...
AI Qualification
Waiting...
Smart Intake
Waiting...
Real-time Booking
Waiting...
Synced to YOUR stack
Waiting...

Call Resolution Rate

First 7 Weeks

+51%
98%
Resolution Rate
Features

Every call picked up,
and handled perfectly.

When phones get busy or the office is closed, NextPhone takes over instantlyβ€”no more voicemail black holes.

Unlimited calls included

Flat monthly rate. No per-call or per-minute charges, ever.

Instant transfers

Complex calls route to your team immediately when needed.

Phone numbers anywhere

Get local numbers from any US, Canadian, or international area code.

20+ languages

Serve customers in Spanish, French, Mandarin, and more.

From Our Customers
"
I was losing prospects because I couldn't answer during client meetings. Now every call gets qualified and booked. Last quarter I added three new clients I would have missed, each with over $400K in assets.
D
David K.
CFP, Wealth Advisor, Denver, CO

Simple, transparent pricing

Most customers recover the monthly cost from a single appointment.

Popular

Nextphone Pro

For lean teams getting started.

  • Converts leads to booked appointments automatically
  • Syncs with your calendar & CRM
  • Unlimited calls (no per-minute charges)
  • Call transcripts & summaries
  • Custom training included
  • No contracts, cancel anytime

Nextphone Enterprise

For multi-location teams.

  • Multiple lines & locations
  • Advanced routing & integrations
  • Dedicated onboarding support
  • Priority 24/7 support
FAQ

Frequently Asked Questions

Everything you need to know about NextPhone

Yes! NextPhone integrates with popular CRMs and financial planning software. Client information and call notes sync automatically to your system.

The AI can answer general questions, schedule consultations, and route complex financial planning questions to your team while capturing all client information.

Yes! The AI can book consultations, planning meetings, and review sessions. It checks your availability and confirms appointments instantly.

All calls are encrypted and securely stored. The AI collects only necessary information and ensures all client data is handled with the highest security and compliance standards.

The AI works 24/7, including evenings, weekends, and holidays. It can handle client requests, route urgent matters, or schedule callbacks.

Yes! You can configure the AI to ask qualifying questions about investment amounts, goals, and timeline to route high-value leads to your team.

The AI recognizes urgency indicators and can immediately route urgent matters to your team while still capturing all client information.

NextPhone costs $199/month with unlimited calls - no per-minute charges or hidden fees. Includes custom training, CRM integration, call transcripts, and summaries. No contracts, cancel anytime.

Still have questions? Contact our support team

Get Started In Days

Turn your phone lines into a
24/7 booking engine.

See a live demo and have NextPhone answering calls in under a week.