24/7 Call Answering for escape rooms
Never miss a customer call or booking request. Our AI receptionist handles calls professionally for escape rooms, books appointments instantly, and captures every lead 24/7.
Why escape rooms are switching to AI answering agents
Running an escape room means you are literally locked in a room with guests for 60+ minutes at a time. Every call that goes to voicemail during a game is a potential booking walking out the door.
Weekend evenings are your busiest times - exactly when phones ring off the hook with last-minute booking requests, group size changes, and arrival time questions.
Corporate team building coordinators call during business hours expecting immediate responses about private events, catering options, and group packages - but you are resetting rooms between sessions.
The escape room industry is booming, which means competition is fierce. The venue that answers first gets the booking.
Birthday parties, bachelor/bachelorette groups, and corporate events require detailed coordination. Missing these calls means missing your highest-value bookings.
An AI receptionist handles every call instantly - booking rooms, answering puzzle difficulty questions, managing waitlists, and capturing group event leads while you focus on delivering unforgettable experiences.
Group bookings of 4-8 people at $25-35 per person add up fast when calls go unanswered
Most booking calls come when staff are running rooms and cannot answer
Team building coordinators expect immediate responses and book with whoever answers first
Common escape rooms calls we handle
Our AI understands your business and handles these calls automatically.
| Call Type | Peak Timing | What AI Captures | Resolution |
|---|---|---|---|
🎯Room Availability Check | Evenings & Weekends | Group size, preferred date/time, room preference | Reservation booked |
🎂Birthday Party Booking | Afternoons | Party size, age group, date, add-ons needed | Reservation booked |
🏢Corporate Team Building Inquiry | Business Hours | Company name, group size, preferred dates, budget | Callback scheduled |
⏰Arrival Time & Parking Questions | Before Scheduled Games | Booking confirmation, arrival concerns | Info provided |
🔄Booking Modification Request | Any Time | Original booking, requested changes, new preferences | Rescheduled |
🎁Gift Certificate Purchase | Holidays & Special Occasions | Certificate value, recipient details, delivery preference | Order confirmed |
❓Difficulty & Accessibility Questions | Before Booking | Experience level, accessibility needs, age of participants | Info provided |
Integrates with your escape rooms tools
After every call, NextPhone can update your CRM, add new contacts, book appointments, and trigger workflows automatically.
Bookeo
Real-time room availability and instant booking confirmation
FareHarbor
Sync availability across all booking channels
Xola
Manage escape room reservations and waivers
Square
Process deposits and gift certificate purchases
Google Calendar
Block room schedules and staff assignments
Mailchimp
Add bookers to email lists for promotions and events
From ring to booked revenue.
NextPhone handles the entire booking process autonomously, creating a seamless flow of data from the first ring to your calendar.
Trained on your website
We customize NextPhone to YOUR services, pricing, and booking flow.
Books into your calendar
Checks YOUR availability in real-time and schedules jobs instantly.
Syncs to your stack
Everything flows to YOUR CRM, calendar, and tools automatically.
Call Resolution Rate
First 7 Weeks
Every call picked up,
and handled perfectly.
When phones get busy or the office is closed, NextPhone takes over instantly—no more voicemail black holes.
Unlimited calls included
Flat monthly rate. No per-call or per-minute charges, ever.
Instant transfers
Complex calls route to your team immediately when needed.
Phone numbers anywhere
Get local numbers from any US, Canadian, or international area code.
20+ languages
Serve customers in Spanish, French, Mandarin, and more.
We were losing 30% of our calls during games. Now our AI books rooms 24/7 and handles all the questions about difficulty levels and group sizes. Corporate event bookings are up 40% because we never miss those calls anymore.
Simple, transparent pricing
Most customers recover the monthly cost from a single appointment.
Nextphone Pro
For lean teams getting started.
- Converts leads to booked appointments automatically
- Syncs with your calendar & CRM
- Unlimited calls (no per-minute charges)
- Call transcripts & summaries
- Custom training included
- No contracts, cancel anytime
Nextphone Enterprise
For multi-location teams.
- Multiple lines & locations
- Advanced routing & integrations
- Dedicated onboarding support
- Priority 24/7 support
Frequently Asked Questions
Everything you need to know about NextPhone
The AI receptionist is trained specifically for escape rooms. It answers customer questions, collects booking information, and schedules appointments based on your availability. It works 24/7 to ensure you never miss a customer.
Yes! The AI can book appointments, consultations, and services instantly. It checks your calendar availability and confirms appointments with customers in real-time, sending automatic confirmations.
The AI is trained to handle common escape rooms questions. For complex inquiries, it captures all customer details and schedules a callback with you, ensuring no lead is lost.
The AI works 24/7, including evenings, weekends, and holidays. It can book appointments, answer questions, or take messages when you are unavailable, ensuring customers always get a response.
Yes! You can configure the AI to ask qualifying questions about services needed, budget, timeline, and location. It routes qualified leads to you and filters out non-ideal customers.
The AI sounds natural and professional. We recommend transparency - you can configure it to identify itself as your virtual receptionist. Most customers appreciate the instant response regardless of whether it is AI or human.
Yes! NextPhone integrates with popular scheduling, CRM, and management tools for escape rooms. Appointments and customer information sync automatically to your existing systems.
NextPhone costs $199/month with unlimited calls - no per-minute charges or hidden fees. Includes custom training, CRM integration, call transcripts, and summaries. No contracts, cancel anytime.
Still have questions? Contact our support team
Industries We Serve
NextPhone works for businesses like yours
Turn your phone lines into a
24/7 booking engine.
See a live demo and have NextPhone answering calls in under a week.